Frequently Asked Questions (FAQ)
I missed the March 2nd deadline for submitting my Form 300A data. Can I still submit the data?
I submitted my Form 300A data before the due date but I have subsequently learned of a new recordable case that occurred last year. Do I need to edit and resubmit my information?
You are not required to submit updated information after your original submission, but you may do so if you wish. (Note that you are required to update your OSHA Form 300 to reflect the new information). To edit the data follow these steps:
- Login
- Go to the 300A form you wish to update.
- Click into the form
- Make your changes and save them
- Your form will be re-submited once you've finished the last step.
I missed the March 2nd deadline for submitting my Form 300A data. Can I still submit the data?
Yes, OSHA will accept your Form 300A data through the end of the calendar year (December 31). You must electronically submit the data if you are required to do so.
I sold my establishment to a new owner in the middle of last year. Do I still need to submit the injury and illness data for the first portion of the year when I owned it?
No. If you no longer own the establishment, you are not required to submit injury and illness data for that establishment. Only the current owner is required to submit data for the portion of the year that they owned the establishment
My establishment meets the size and industry reporting requirements, but we had zero recordable injuries and illnesses last year. Do I still need to report?
Yes, establishments that meet the size and industry reporting criteria must report their Form 300A data even if they experienced no recordable injuries or illnesses during the reference year. Those establishments would report zeroes for their injury and illness counts.
My establishment has closed permanently. Do I still have to submit the injury and illness data from the previous year?
No. If the establishment is permanently closed, you do not have to submit the injury and illness data. For example, an establishment that permanently closed at the end of 2016 does not have to submit the 2016 data in 2017. Similarly, an establishment that permanently closed in 2017 before the 2017 submission deadline does not have to submit the 2016 data in 2017.
Are the electronic reporting requirements based on the size of the establishment or the size of the firm?
The electronic reporting requirements are based on the size of the establishment, not the firm. The OSHA injury and illness records are maintained at the establishment level. An establishment is defined as a single physical location where business is conducted or where services or industrial operations are performed. A firm may be comprised of one or more establishments. To determine if you need to provide OSHA with the required data for an establishment, you need to determine the establishment's peak employment during the last calendar year. Each individual employed in the establishment at any time during the calendar year counts as one employee, including full-time, part-time, seasonal, and temporary workers.
May a firm with multiple establishments make a single submission of the data from the multiple establishments?
A firm with more than one establishment must submit establishment-specific 300A data for each establishment that meets the size and industry reporting criteria. These data may be submitted using one OSHA300 account. It is important to note that the electronic reporting requirements are for data at the establishment level, not the firm level. An establishment is defined as a single physical location where business is conducted or where services or industrial operations are performed. A firm may be comprised of one or more establishments. The submitted data must be specific for each individual establishment.
My establishment is in a State Plan state and is a state or local government facility. Am I required to submit injury and illness information?
State-government and local-government establishments in State Plans states are required to electronically submit injury and illness information. Please contact your State Plan office for further information.
I entered and submitted my 300A summary data, but I do not see where I can enter and submit my Form 300 and 301 data. How do I do that?
OSHA has published a Final Rule to amend its recordkeeping regulation to remove the requirement to electronically submit to OSHA information from the OSHA Form 300 (Log of Work-Related Injuries and Illnesses) and OSHA Form 301 (Injury and Illness Incident Report) for establishments with 250 or more employees that are required to routinely keep injury and illness records. Covered establishments are only required to electronically submit information from the OSHA Form 300A (Summary of Work-Related Injuries and Illnesses).